AB Special Events Budget
FY2014 (July 1, 2013 - June 30, 2014)
A permanent committee whose purpose is to provide the campus community with various novelty events throughout the year.
JFC Rep: Divya Krishnan (divyak)
Summary
Requested | |
---|---|
Expenditures | $28,775.00 |
Capital | $0.00 |
Revenue | ($0.00) |
Final | $28,775.00 |
Recommended | |
---|---|
Expenditures | $25,915.00 |
Capital | $0.00 |
Revenue | ($0.00) |
Final | $25,915.00 |
Final | |
---|---|
Expenditures | $27,515.00 |
Capital | $0.00 |
Revenue | ($0.00) |
Debt | ($0.00) |
Rollover | ($0.00) |
Total Subsidy | $27,515.00 |
FY14 Starting Balance | $27,515.00 |
Petting Zoo
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Ops-Professional Services and Performers (+) | $2,500.00 | $900.00 | $2,500.00 |
Cost of bringing a travelling petting zoo to campus. They charge $600 hour (x 4 hours), plus a $100 premium for exotic animals. We paid very little last year because our contract was *heavily* negotiated. By allowing the company to sell animal food for profit we were able to receive a large discount. Given the popularity of the event, we would like students to not have to pay to feed the animals. Actual cost was 900; appeal granted. JFC cannot wait to see baby zebras |
Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 |
Posters and advertising materials. Cost estimated based on the printing costs for 100 posters, at approximately $1 per poster. The JFC will fund $40 for advertising per event. |
Ops-Charges, Fees and Fines (+) | $100.00 | $100.00 | $100.00 |
FMS Charges to turn on water supply and have hose set up. (Animals need to drink water) We weren't charged last year becuase the water supply had been set up earlier that week. |
Sub-Total | $2,700.00 | $1,040.00 | $2,640.00 |
Halloween Dance Party (co-hosted with AB Coffeehouse)
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Ops-Rental Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Cost of laser rental for performance. |
Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 |
Food distributed at event. Cost estimated based on interest in having novelty foods, like chocolate fountains (rental costs approximately $300) as well as candy for participants. |
Sub-Total | $2,500.00 | $2,500.00 | $2,500.00 |
Fall Last Day of Classes Event
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Ops-Rental Equipment (+) | $3,500.00 | $3,500.00 | $3,500.00 |
4-5 inflatables for $600-$1100 each + delivery charges. Every semester we have an event on the last day of classes where we bring inflatables to campus (the fall's event was called WinterFest). |
Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 |
Food served at event. Cost estimated based on the need to feed as many people as possible over the course of about five hours. Varies from semester to semester. E.g. cake, pizza, Rita's italian ice, etc. |
Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 |
Cost of reserving Wiegand Gym and having mats put down. |
Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 |
Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster. The JFC will fund $40 for advertising per event. |
Sub-Total | $4,450.00 | $4,390.00 | $4,390.00 |
Oscar's Party
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Ops-Event Supplies (+) | $60.00 | $0.00 | $0.00 |
In February, we host an Oscars viewing party. We want to recreate the feel of the Oscars, and are planning to have red carpets, and have hors d'oeuvres, etc. Currently, while many students watch the Oscars, they do so in small groups primarily facilitated by their dorms. We feel that offering a larger event will offer the campus a great opportunity to watch the Oscars and participate in a cool event. Red carpets for this event cost approximately $60. |
Ops-Event Supplies (+) | $100.00 | $0.00 | $0.00 |
Backdrop for pictures to mimic the feel of the Oscars. |
Ops-Event Supplies (+) | $40.00 | $40.00 | $40.00 |
In line with our intention to recreate the feel of the Oscars, we want to serve food at the event and present it in a fancy way. Approximately 150 champagne flutes would cost $75 at $.50 per flute. Approximately 150 plates, napkins, forks, knives, and spoons would cost $40, with plates costing $20, plastic silverware costing $15, and napkins costing $5. |
Ops-Event Supplies (+) | $30.00 | $10.00 | $10.00 |
Tablecloths for tables to mimic the Oscars. We want three tablecloths, at approximately $10 per tablecloth. |
Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 |
Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster. The JFC will fund $40 for advertising per event. |
Ops-Gifts and Prizes (+) | $340.00 | $0.00 | $0.00 |
A significant portion of the evening will be hosting our own voting scheme for attendees' picks in each film category. We want to offer significant prizes based on the theme of the Oscars (cardboard cutout figures, movie posters, etc.) to our attendees who do well, as well as offering giveaways to those who attend the event. Specifically, we want to give out a grand prize amounting to approximately $100 to the individual(s) who have the largest number of correct guesses about the winners in each category. In addition, we want to have several smaller prizes, such as mini-Oscars, movie tickets to AMC, Netflix subscriptions, gift cards, etc. These prizes would cost approximately between $10-20 each in 10-12 categories of awards. The total cost of these is $340, at 1x$100 and 12x$20 = $340. |
Ops-Charges, Fees and Fines (+) | $25.00 | $25.00 | $25.00 |
Printing costs for the voting ballots and vouchers for AB Films, etc. We intend to have several of these so that everyone attending can vote, as well as allowing attendees to participate in our raffles. Printing costs estimated based on the following: 3 movie vouchers per sheet, and 15 sheets total cost $15 dollars. 200 sheets of paper for the ballots at $.05 per sheet cost $10 dollars. |
Food-Catering (+) | $530.00 | $530.00 | $530.00 |
A cheese platter that serves 50 people costs $70. Hors d'oeuvres prices vary between $70-120, and we would want at least 3-4 platters. Sparkling white grape juice costs $60 per case, and we would like to buy 2 cases. |
Sub-Total | $1,225.00 | $645.00 | $645.00 |
Spring Last Day of Classes Event
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Ops-Rental Equipment (+) | $4,000.00 | $4,000.00 | $4,000.00 |
5-6 inflatables for $600-$1100 each + delivery charges. |
Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 |
Food served at event. Varies from semester to semester. E.g. cake, pizza, Rita's italian ice, etc. |
Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 |
Cost of reserving Wiegand Gym and having mats put down (in case of rain) |
Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 |
Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster. The JFC will fund $40 for advertising per event. |
Sub-Total | $4,950.00 | $4,890.00 | $4,890.00 |
Collaborative Events
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Ops-Event Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Working with other organizations to put on campus wide events. ~ $500 each event. Last year: water balloon fight with Fringe, 一本道无码sic Festival with Turntables, and Extra Life Gaming Maration with Circle K and OGS. |
Sub-Total | $1,500.00 | $1,500.00 | $1,500.00 |
Other
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Food-Refreshments for General Body Meetings (+) | $0.00 | $0.00 | $0.00 |
Covered by AB Main budget |
Ops-Gifts and Prizes (+) | $500.00 | $0.00 | $0.00 |
Giveaway items to be distributed at events. These kinds of giveaways could range from bouncy balls to foam rockets, etc. |
Sub-Total | $500.00 | $0.00 | $0.00 |
Novelty Events
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Ops-Professional Services and Performers (+) | $10,000.00 | $10,000.00 | $10,000.00 |
~3 Events, each costing $3-4K. Potential Events and their approximate costs: Laser Tag: $3000 Portable Indoor Ice Skating Rink: $4500 Silent Rave: $3000 |
Ops-Advertising and Publicity (+) | $300.00 | $300.00 | $300.00 |
Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster. ~ $100 each event The JFC will fund $40 for advertising per event. |
Ops-Charges, Fees and Fines (+) | $300.00 | $300.00 | $300.00 |
FMS charges for various work orders and use of outdoor space. |
Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 |
Cost of reserving Wiegand Gym and having mats put down, for an indoor event. |
Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 |
The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. Because your events serve such a wide audience, we will make an exception |
Sub-Total | $10,950.00 | $10,950.00 | $10,950.00 |
By Object Code
Object Code | Requested | Recommended | Final | Description |
---|---|---|---|---|
Food-Catering (+) | $530.00 | $530.00 | $530.00 | A cheese platter that serves 50 people costs $70. Hors d'oeuvres prices vary between $70-120, and we would want at least 3-4 platters. Sparkling white grape juice costs $60 per case, and we would like to buy 2 cases. |
Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 | Food distributed at event. Cost estimated based on interest in having novelty foods, like chocolate fountains (rental costs approximately $300) as well as candy for participants. |
Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 | Food served at event. Cost estimated based on the need to feed as many people as possible over the course of about five hours. Varies from semester to semester. E.g. cake, pizza, Rita's italian ice, etc. |
Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 | Food served at event. Varies from semester to semester. E.g. cake, pizza, Rita's italian ice, etc. |
Food-Refreshments for General Body Meetings (+) | $0.00 | $0.00 | $0.00 | Covered by AB Main budget |
Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 | Posters and advertising materials. Cost estimated based on the printing costs for 100 posters, at approximately $1 per poster. |
Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 | Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster. |
Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 | Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster. |
Ops-Advertising and Publicity (+) | $300.00 | $300.00 | $300.00 | Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster. ~ $100 each event |
Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 | Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster. |
Ops-Charges, Fees and Fines (+) | $100.00 | $100.00 | $100.00 | FMS Charges to turn on water supply and have hose set up. (Animals need to drink water) We weren't charged last year becuase the water supply had been set up earlier that week. |
Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 | Cost of reserving Wiegand Gym and having mats put down. |
Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 | Cost of reserving Wiegand Gym and having mats put down (in case of rain) |
Ops-Charges, Fees and Fines (+) | $300.00 | $300.00 | $300.00 | FMS charges for various work orders and use of outdoor space. |
Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 | Cost of reserving Wiegand Gym and having mats put down, for an indoor event. |
Ops-Charges, Fees and Fines (+) | $25.00 | $25.00 | $25.00 | Printing costs for the voting ballots and vouchers for AB Films, etc. We intend to have several of these so that everyone attending can vote, as well as allowing attendees to participate in our raffles. Printing costs estimated based on the following: 3 movie vouchers per sheet, and 15 sheets total cost $15 dollars. 200 sheets of paper for the ballots at $.05 per sheet cost $10 dollars. |
Ops-Event Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 | Working with other organizations to put on campus wide events. ~ $500 each event. Last year: water balloon fight with Fringe, 一本道无码sic Festival with Turntables, and Extra Life Gaming Maration with Circle K and OGS. |
Ops-Event Supplies (+) | $60.00 | $0.00 | $0.00 | In February, we host an Oscars viewing party. We want to recreate the feel of the Oscars, and are planning to have red carpets, and have hors d'oeuvres, etc. Currently, while many students watch the Oscars, they do so in small groups primarily facilitated by their dorms. We feel that offering a larger event will offer the campus a great opportunity to watch the Oscars and participate in a cool event. Red carpets for this event cost approximately $60. |
Ops-Event Supplies (+) | $100.00 | $0.00 | $0.00 | Backdrop for pictures to mimic the feel of the Oscars. |
Ops-Event Supplies (+) | $40.00 | $40.00 | $40.00 | In line with our intention to recreate the feel of the Oscars, we want to serve food at the event and present it in a fancy way. Approximately 150 champagne flutes would cost $75 at $.50 per flute. Approximately 150 plates, napkins, forks, knives, and spoons would cost $40, with plates costing $20, plastic silverware costing $15, and napkins costing $5. |
Ops-Event Supplies (+) | $30.00 | $10.00 | $10.00 | Tablecloths for tables to mimic the Oscars. We want three tablecloths, at approximately $10 per tablecloth. |
Ops-Gifts and Prizes (+) | $500.00 | $0.00 | $0.00 | Giveaway items to be distributed at events. These kinds of giveaways could range from bouncy balls to foam rockets, etc. |
Ops-Gifts and Prizes (+) | $340.00 | $0.00 | $0.00 | A significant portion of the evening will be hosting our own voting scheme for attendees' picks in each film category. We want to offer significant prizes based on the theme of the Oscars (cardboard cutout figures, movie posters, etc.) to our attendees who do well, as well as offering giveaways to those who attend the event. Specifically, we want to give out a grand prize amounting to approximately $100 to the individual(s) who have the largest number of correct guesses about the winners in each category. In addition, we want to have several smaller prizes, such as mini-Oscars, movie tickets to AMC, Netflix subscriptions, gift cards, etc. These prizes would cost approximately between $10-20 each in 10-12 categories of awards. The total cost of these is $340, at 1x$100 and 12x$20 = $340. |
Ops-Professional Services and Performers (+) | $2,500.00 | $900.00 | $2,500.00 | Cost of bringing a travelling petting zoo to campus. They charge $600 hour (x 4 hours), plus a $100 premium for exotic animals. We paid very little last year because our contract was *heavily* negotiated. By allowing the company to sell animal food for profit we were able to receive a large discount. Given the popularity of the event, we would like students to not have to pay to feed the animals. |
Ops-Professional Services and Performers (+) | $10,000.00 | $10,000.00 | $10,000.00 | ~3 Events, each costing $3-4K. Potential Events and their approximate costs: Laser Tag: $3000 Portable Indoor Ice Skating Rink: $4500 Silent Rave: $3000 |
Ops-Rental Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 | Cost of laser rental for performance. |
Ops-Rental Equipment (+) | $3,500.00 | $3,500.00 | $3,500.00 | 4-5 inflatables for $600-$1100 each + delivery charges. Every semester we have an event on the last day of classes where we bring inflatables to campus (the fall's event was called WinterFest). |
Ops-Rental Equipment (+) | $4,000.00 | $4,000.00 | $4,000.00 | 5-6 inflatables for $600-$1100 each + delivery charges. |
Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 |
By Ocode
Requested | |
---|---|
Food-Catering | $530.00 |
Food-Refreshments for Events | $1,500.00 |
Food-Refreshments for General Body Meetings | $0.00 |
Ops-Advertising and Publicity | $700.00 |
Ops-Charges, Fees and Fines | $1,475.00 |
Ops-Event Supplies | $1,730.00 |
Ops-Gifts and Prizes | $840.00 |
Ops-Professional Services and Performers | $12,500.00 |
Ops-Rental Equipment | $9,500.00 |
Revenue-Donations/Other Income | $0.00 |
Recommended | |
---|---|
Food-Catering | $530.00 |
Food-Refreshments for Events | $1,500.00 |
Food-Refreshments for General Body Meetings | $0.00 |
Ops-Advertising and Publicity | $460.00 |
Ops-Charges, Fees and Fines | $1,475.00 |
Ops-Event Supplies | $1,550.00 |
Ops-Gifts and Prizes | $0.00 |
Ops-Professional Services and Performers | $10,900.00 |
Ops-Rental Equipment | $9,500.00 |
Revenue-Donations/Other Income | $0.00 |
Final | |
---|---|
Food-Catering | $530.00 |
Food-Refreshments for Events | $1,500.00 |
Food-Refreshments for General Body Meetings | $0.00 |
Ops-Advertising and Publicity | $460.00 |
Ops-Charges, Fees and Fines | $1,475.00 |
Ops-Event Supplies | $1,550.00 |
Ops-Gifts and Prizes | $0.00 |
Ops-Professional Services and Performers | $12,500.00 |
Ops-Rental Equipment | $9,500.00 |
Revenue-Donations/Other Income | $0.00 |
Summary
Requested | |
---|---|
Expenditures | $28,775.00 |
Capital | $0.00 |
Revenue | ($0.00) |
Final | $28,775.00 |
Recommended | |
---|---|
Expenditures | $25,915.00 |
Capital | $0.00 |
Revenue | ($0.00) |
Final | $25,915.00 |
Final | |
---|---|
Expenditures | $27,515.00 |
Capital | $0.00 |
Revenue | ($0.00) |
Debt | ($0.00) |
Rollover | ($0.00) |
Total Subsidy | $27,515.00 |
FY14 Starting Balance | $27,515.00 |